POA Director Meeting – August 14, 2018
Big Cedar Lake Yacht Club
The meeting was called to order by President Maclay at 7:03 PM
Minutes from the Last Meeting
Motion was made by Steve Simon to approve the minutes from the last meeting and Doug Sturgeon seconded. Motion to approve passed unanimously
President Maclay gave his President’s Report
An aquatic plants survey must be done on Big Cedar Lake. President Maclay made a motion to approve $2,000 from the POA to help with the cost of the survey, Jerry Gensch seconded. Motion to approve passed unanimously
President Maclay shared the results of a boats and piers survey he did of the lake. He had done a similar survey in 2016 and noted that of all of the increase in boats, that pontoons had increased the most. The hope is that these two surveys will serve as a baseline moving forward.
Bruce Reynolds gave a Treasurer’s Report
Treasurer Reynolds noted that there have been 83 different contributors to the Stewardship Fund and that we had met our first fundraising goal for the fund.
Treasurer Reynolds brought up the possibility of becoming a 501(c)3 . Discussion included concerns about the amount of book work and regulations a 501(c)3 would entail as well as whether being a 501(c)3 would be as important anymore due to decreased ability to write such donations off on taxes. Treasurer Reynolds noted there was not much interest in pursuing a 501(c)3
Cedar Community Negotiation Committee
The CC Negotiations Committee reported good progress in working towards an agreement with CC. The main issues being addressed are: permanence, boats, and protected land. Our attorney is looking at and handling the issues surrounding the CUP’s. It was noted that one of the reasons the meetings with CC are going well is because of the pressure that has been placed on the situation by our attorneys.
Bruce Reynolds expressed concern that some important dates coming up and that we need some initial agreements to be made ahead of these deadlines. The committee stated they believed deadlines would be met.
Dave Baldus made a motion to approve an expenditure of $6,000 for legal expenses. Bruce Reynolds seconded. Motion passed by a unanimous vote.
Nominating Committee
The nominating committee noted that John Mueller has resigned and that a replacement is needed. The Directors discussed several possible replacements, which the nominating committee said they would pursue.
A motion was made by Bruce Reynolds to appoint Ralph Olson as a director emeritus. Bob Boddensteiner seconded. The motion passed by a unanimous vote.
Proposal to Endorse a POA slate
Dave Baldus made a motion to endorse a POA slate of candidates for the August 29th PRD election. Steve Simon seconded.
Discussion: It was brought up that we had not adopted an endorsement process yet and was the dangers might be without a process. Another director stated that it was more important to get people to go to the meeting than telling them who to vote for. The question was asked in terms of what an endorsement would mean: an email sent out to all property owners? A website posting? The work of Dave Claussen and Roger Walsh was discussed and the importance of having them on the PRD so they could continue that work.
Vote: 4 ayes, 8 nays, 1 abstain
Bob Bodensteiner made a motion to send notification to members about the August 29th vote and include Dave and Roger’s bios. Bruce Reynolds seconded. The motion approved by a unanimous vote.
Tanya Lohr made a motion to form a committee to look at creating an endorsement process for the POA. Doug Sturgeon seconded. The motion was approved by a unanimous vote.
Future Meeting Date
The next POA meeting will be on December 4th at 6:30 PM at the West Bend Town Hall.
Bruce Reynolds made a motion to adjourn at 8:15 PM. Todd Maclay seconded. Motion approved by a unanimous vote.
Meeting Notes Submitted by Assistant Secretary/Treasurer Tanya Lohr